National Meetings Industry Day 2012

Every year, on the same day, the Canadian Chapters of Meeting Professionals International (MPI) pick one day in April where they hold an event that celebrates the meetings and events industry in our country.  Aside from being given a common theme, each chapter’s celebration is as different as each region where it is organized.

This year the date was April 19 and I had the pleasure of returning to my home chapter (whereas last year I went to the Montreal event).  And my favourite part of the program was the presentation by International MPI Chairman, Sébastien Tondeur.  He spoke for less than one hour, but he had great observations about the industry and his business.

First, the man is very charismatic (and quite attractive too).  His MPI bio calls him, “ambitious, entrepreneurial, adventurous and archetypal of today’s new breed of meetings professionals,” and it seems bang on!  He only joined the meetings industry 14 years ago, when he came onboard MCI Group, a company his father founded.  When he started the firm reportedly had about 30 employees.  Today, they boast over 1300 in 22 countries.  And Sébastien has been a key leader of this phenomenal growth.

Here are some nuggets that he shared with the audience:

• Quoting his favourite book, The World is Flat by Thomas L. Friedman, Tondeur insisted that meeting and event professionals should not be saying, “when the business is back,” but rather “where is the business?”  Whereas established economies are regressing or stalling, Asian economies, he points out, are still booming.  And that’s why they opened offices in Singapore, India, and Korea, amongst others.
• He urged fellow MPI members to be seeking business from more innovative sources.  The top three industries that are meeting, he says are: sports, gaming (the video kind, not gambling), and luxury goods.
• Tondeur also embraces technology and how it intermingles with live events.  “It’s not just about who attends a conference,” he says, “it’s who participates.”

When asked what he considers the biggest risks and the biggest opportunities/trends for our industry in the next five years, he answered:

• Risks: natural catastrophes and wars.  “When the volcano blew up in Iceland, no one could get to where they needed to go.  That’s a risk.”
• Opportunities:  more technology, more learning portals and more emphasis on business intelligence.

Questioned about the secret to his success in growing MCI, he declared, “Networking was how we did it.”  Getting out to meet potential partners, even competitors, he said. 

Tondeur closed his address with the MPI slogan, which he clearly believes and embodies perfectly: “I am MPI, and I love what I do.  Because when people MEET, we change the world.”  Well said.

Happy Birthday Greenfield Services

Greenfield Services co-Founders Heinz Wagner and Doreen Ashton Wagner

Fourteen years ago this month, my husband Heinz and I signed incorporation papers to establish our company, Greenfield Hospitality Services Inc.  At the time we were embarking upon the path of self-employment as a means to get out of the corporate “rat race.”  We wanted to move to North Glengarry, Ontario, to enjoy a quieter pace and family environment with our (then) two year-old daughter.

We started Greenfield as a consultancy devoted to hotel sales and food & beverage operations in 1998.  Seeing a niche in phone lead generation for the meetings and events industry, we created a small call centre operation which grew from three people in 2001, to a team of 19 by 2010.  We dropped “hospitality” from our official corporate name to reflect the fact we were working with convention bureaus and other meetings industry companies, along with publishing firms and membership-based organizations, not just hotels and resorts.

By mid-2011, as the B2B sales and marketing world began to shift, Greenfield morphed again.  This time the transformation took us from a traditional, outbound marketing services firm, to a full-service demand-generation consultancy.  We still focus on two main markets; the hospitality and meetings industry (where our clients are hotels, resorts, CVBs, and other meetings industry suppliers), and professional/trade associations.

While many of our clients remain the same, what we do for them has changed significantly.  We don’t just “work the phones” anymore.  Our work is much more strategic; we help our clients create environments where potential customers, members or attendees seek to engage. 

If marketing used to be like a game of darts – where marketers tried to “hit the mark” with prospects – now we focus on making our clients more attractive.  It’s still a game of darts, except that now we also create an inbound, magnetic field.  One where we first build trust by creating education-based, valuable content; getting that content found; generating interest and starting business relationships.

English author W. Somerset Maugham said, “Life is change.  Growth is optional.”  In the game of life and business, at Greenfield, we choose growth.  Thank you for your support, everyone.  The best is yet to come.

Meetings Industry Sales Reps Who Still Believe in Santa

This ISN'T an April Fool's post.  In a recent e-newsletter I wrote about a hotel sales manager who was looking to buy a list from us.

He was looking to organize a lunch in the Toronto area, and he wanted to have 50-100 new qualified meeting planners so he could “educate them” (his words, not mine) about his company’s wonderful hotels.

I used to think it was just hotel, CVB and other meetings industry suppliers who are looking for the "perfect" list, when I came across a blog by marketing consultant Dawn Westerberg who wrote B2B Marketing – Finally An Email List Of People Who Are Ready To Buy!  I guess it’s not just hospitality sales reps who are guilty of this mindset. There are more B2B salespeople who think this way too.

If there was a silver bullet, I’m sure someone would have found it by now.  The harsh reality is that sales is hard work.  So why do sales reps insist on looking for the “perfect list” like spoiled 4th-graders clinging to the belief in Santa Claus?

Here are some thoughts.  Perhaps:

·     It's easier to hunt for the “perfect list” than it is to cleanse a database and re-qualify dormant accounts.

·     It's easier to search for the “perfect list” than to execute a lead generation program . Yes good, old-fashioned, picking-up-the-phone-and-calling-prospects to see if there is a possibility of doing business.

·     It's easier to dream of the “perfect list” than to build a lead nurturing program and relationships with prospects. To come up with meaningful information that helps prospects do a better job, creates value and trust.

·     It's easier to shop for the “perfect list” than to create a system that will gradually attract one; an inbound marketing system that uses strategic search engine optimization, content development and social media to drive inbound traffic and capture interested prospects.

·     It's easier to look for the “perfect list” than it is to research one. Online list building is not a mysterious function that requires a special skill. But it does take time and dedication. The payoff though can be sizable.

Sorry if the above sounds like a tirade.  But I’ve had it with people who want to take the easy way out. Building long-lasting relationships with meeting and event planners is hard work.  It takes research, persistence, and a genuine willingness to help. To top it off, you have to be organized and have a systems-oriented mindset.   Anything less is like believing in Santa Claus…

Greenfield Launches Webinar Series for Meetings Industry Professionals

Greenfield Services is pleased to announce the launch of a new series of 60-minute webinars designed to help hospitality & meetings executives get ready for the great shift in sales & marketing.  The first session took place on Wednesday, March 21 and was entitled, “The Great Shift: Why B2B Lead Generation is Changing & What You Need to Do About It.”

We created this educational series because we felt that hotels, CVBs and other meetings industry suppliers have not kept pace with how B2B buyers are now looking to engage in new business relationships.  Sales and marketing have changed significantly over the last few years.  No longer can meeting industry marketers “throw as much as they can” and see “what sticks”.   Channels are fragmented.  Prospects’ attention spans are short.  ROI on traditional methods is dropping. 

And salespeople are complaining about the poor quality of the leads they receive. 

Whether marketing a destination, a venue or a service, smart marketers are shifting their focus from outbound, “push” strategies in favour of attracting prospects through strategic inbound lead generation methods. 

The first session covered the six key trends that are shifting the way B2B buyers engage in the sales cycle and seven recommended strategies to start implementing now to stay ahead of the curve.  Please click here to playback audio recording (synch'ed with the slides). Feel free to share as you see fit!

Our next webinar Aligning Marketing and Sales Activities for Inbound Lead Generation Success is Wednesday, April 11, 12 noon EDT.  Meetings industry professionals can register here for free.

Also check out our webinar schedule for all the other topics and dates.

Opportunity Lost: What Don’t Your Testimonials Say About You?

We’ve all seen them. And lately, I’ve begun reacting to them. The website testimonials that are supposed to say everything about the products and services they recommend, but really end up saying nothing.

If you are a meetings industry supplier, your website should feature a collection of testimonials from past clients who are happy to tell the world what a great job they saw you do on your last conference or meeting. But if a testimonial lacks a basic level of social proof, it does more harm than good.

Consumer Internet investor Aileen Lee defines social proof as “the positive influence created when someone finds out that others are doing something.” Although that explanation is pretty general, the power of social proof is in the specifics:

•  Does the testimonial just say that you’re fabulous, or does it say why?
•  Does it just lay out what you did, or describe the specific return the client received on his or her investment in your product or service?
• Is the information in the testimonial qualitative, quantitative, or a bit of both?
• At its most basic…does the testimonial include the name and affiliation of the person who provided it?

I’ve seen too many websites with inspiring product offers, gorgeous video, and testimonials to the effect that “you guys really came through for us,” attributed to a “major software company.” Testimonial Director is a service that has templated the fine process of collecting testimonials efficiently and making sure they contain the appropriate information. (Their website is also a great example of testimonials done well.) In a special report (see bottom of their home page; sign-up required), the company identified “recommendations from people known” as the best tool for building consumer trust through advertising channels.

In an age when LinkedIn makes it easier than ever to give testimonials, it’s never been more important to get this right. When you’re asked for a referral, remember that a proper business-to-business testimonial provides just the facts—what the vendor did, and why it mattered. It refers only to your direct experience, based on qualities and behaviours you’ve observed directly, and it tells the story as fully and clearly as possible.

Some hotels, CVBs and other hospitality and meetings industry organization have told me they don’t want to name clients, for fear that competitors will go after an important source of business. Baloney, I say. If your testimonial sources are that fragile, you may not want to quote them in the first place.

Your business objective with any contract is to leave the client so thoroughly delighted that they would never think of looking elsewhere—and that’s the story you want every testimonial to tell. That’s why I love ads for the Metro Toronto Convention Centre, who name and even show a picture of their clients with their testimonial!

Phone Lead Generation Advice for Meetings Industry Suppliers

AUTHOR: Tanya Rolfe, Business Development Specialist at Greenfield Services.

A bit camera-shy, Tanya only agreed to have her photo taken in disguise… We’re just glad she’s so at ease on the phone!

Like most of us; I wasn’t born with a phone to my ear. I was actually quite uncomfortable when I made my first prospecting call.

Now that I’ve been doing it for a while; I thought I would share a few of my favorite tips and best practices that helped me to find my comfort zone.  I hope they help you as much as they did me.

1. Ask permission: Whether they are expecting your call or not people appreciate it when you understand their time is important. Ask them when a more convenient time is to have the conversation and set a reminder in your calendar. 
2. Be prepared: Ensure you know something about your prospect’s company…look up their website to learn more about them and/or the kinds of meetings & events they plan and where. It can make for a more natural conversation. 
3. Be more prepared: Know your stuff! There are always objections as to why a prospect may not be interested…but are they founded or assumptions? Knowing what the common objections are ahead of time and being able to address them can often help to overcome them.  
4. Ask questions: Don’t be afraid to ask…There are certain things we may not be comfortable asking for example; you may not like to ask about their budget or who approves contracts or even why they choose one hotel over another. Just remember; they gave you permission to speak with them and if they think it’s not your business…the worst that can happen; they won’t answer. 
5. Active Listening: Once they have answered a question don’t ask it again. If you’re unsure of their point; ask for further explanation. Don’t just repeat the question. 
6. Never multitask: Give the prospect your complete attention, Pencils and pens are quieter than keyboards. Jot down notes as the conversation progresses so that you can jog your memory once you’ve gotten off the phone. Even if you’re only leaving a message don’t get distracted by something else. If a smile can be heard over the phone… 
7. Never Interrupt: When you ask a question don’t assume you know the answer. Interrupting and over-talking is not only rude but think of all the things you may not learn as a result. If you let the contact speak freely; it will often trigger their memory, perhaps about lead for another event all together.   
8. Honesty: When you don’t have the answer…say so. Most people would rather hear, “I don’t know but I can find out and get back to you.” 
9. Follow through: When you’ve made a promise…keep it! If you’ve offered to email or call with more information; make sure to do it in a timely fashion. 
10. Staying in touch: If you’ve set up a phone appointment…be on time! If you aren’t able to reach them at the fixed time; leave a message apologizing for missing them and letting them know that you will try again and when. 

Remember that you’re just talking to people and try to let the conversation flow as naturally as possible. It really just boils down to polite respect.  

Why Every Hotel and CVB Should Consider Pinterest

Recently I started dabbling with the latest social media network, Pinterest.  Yes, I know what you’re thinking: another one? Who has time for another social media network?  This is one social media network that I believe every Director of Sales and Marketing of hotels, resorts and destinations will want to make time for because of (A) its incredible rise as a traffic generator, and (B) the particular suitability for events, tourism and culinary marketing.

Pinterest is like a giant bulletin board.  Using their Twitter or Facebook login, users “pin” favourite images to their own or others’ pinboards.  A pinboard is a collection of images (a.k.a. “pins”), usually chosen around a common theme.  Users can either upload images from their own computer, enter the url of the image or use the Pint It button,  a bookmarking tool that allows users to upload images right from their web browser’s toolbar.

To learn how to set it all up quickly, download Hubspot’s guide, How to Use Pinterest for Business.
 
As with other social networks, the goal with Pinterest is to build awareness, drive traffic to your
website and convert visits into leads.  Let’s say for instance you are Turtle Bay Resort, a beautiful independent resort on the North Shore of Oahu, in Hawaii.  Your destination is known for surfing and destination weddings, and you want to promote your meeting packages for groups looking for high-impact team-building activities.

Create one pinboard for each of those topics and name them: say Surf’s Up, Turtle Bay Romance, and Team Building Oahu Style.  That way you can make sure you attract followers who are passionate about each of those topics.

Next, start uploading:  shots of last week’s surfing competition, the photos your banquet manager took of Saturday’s beach-side wedding set-up and the candid of your client’s corporate group heading out onto the rope course.  Make sure the photos are clear and that you have the permission to post from anyone who could be recognizable in the picture.  Then pin away!

By logging in through Twitter or Facebook, you’ll be able to let your followers know you’ve started posting on Pinterest.  Add the Pinterest follow button to your website so that visitors can pin your website photos to their board.  Encourage your guests to take pictures of events and pin them.  You can even launch a Pinterest contest and give prizes or discounts to the best shots!

The promotion possibilities are endless.  What’s more, Pinterest users pin photos they LIKE and that make them feel good, so it’s likely to generate more positive vibes about your venue or location.

For a great discussion on applications of Pinterest for hotels, resorts, destinations and even restaurant, check out Jitendra Jain's post on the Hotel Internet Marketing Blog.

I predict that hotels and destinations that are serious about building their brand and enhancing their visual attraction to niche audiences will soon be flocking to Pinterest.  They say a picture is worth a thousand words, and Pinterest enables you to speak volumes!